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Policies & Procedures

Our policies and procedures are designed to ensure that our non-profit organization operates in an efficient and ethical manner. We strive to ensure that our donations are used to their fullest potential and that our supporters are treated with fairness and respect. All of our policies and procedures are clearly outlined and communicated to our staff and volunteers. Our mission is to serve our community, and our policies and procedures are designed to ensure that we do so in an effective and ethical way. Support and donations are key to our success in accomplishing our mission.

- Payment Policy -

The Earl Skip Cooper Foundation’s policy is as follows:


ACCOUNTS PAYABLE

 

Corporate entities –

  • ​Goods and Services are paid after being invoiced and the receipt of said product (Net 15 - 30).

 

Independent Contractors –

  • Goods and Services will be paid at 50% of the invoice.  

  • The remainder 50% will be paid once goods or services have been concluded and received.

 

ACCOUNTS RECEIVABLE

 

Corporate or Independent Contractors –

  • Invoiced Goods and Services rendered must be paid within 30 days of invoice.

  • A late charge of 3% will accrue each day beginning the 31st day of nonpayment until the account is settled, including any late charges.

  • 60+ days late accounts will be forwarded for collections *

 

*Unless otherwise approved by management

- Sponsorship -

The policy of the Earl Skip Cooper Foundation is as follows. 

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Our criteria to become a sponsor of our organization is: 

 

  1. An individual or company must contribute at least. $5,000 or more  

to our organization per calendar year. 

 

-Or- 

  

  1. Become a ‘Major Contributor’ by the individual or company volunteering valuable knowledge and/or expertise in their field. Done through writing articles for our newsletter, or by volunteering to conduct or contribute time to a webinar, podcast or an event. (valued up to $5,000 per calendar year). 

 

Please note: A Major Contributors will be required to sign an agreement with the ESC Foundation 

Once completed download and email to esc@esc-foundation.org

 - Vendors -  (Events)

The policy of the Earl Skip Cooper Foundation is as follows.

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Vendors shall pay a flat ‘Vendors fee’ for any event that is sponsored by the ESC Foundation.

 

  1. This fee Is payable and due a least 45 days prior* to the event. If not received by the due date the vendor will lose their position, and this agreement will become void.

  • Said fee is nonrefundable except in the case of an ESCF cancellation or a force majeure.

  • Refunds in these cases will fall under our ‘payment policy,’ and refunded via company check only.     

  • Any monies and/or profit from the event are solely the ownership of the Vendors. 

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  2.  The Vendor is responsible for all set up, clean-up, materials, signage, permits, and licensing required by the venue, city, and

       state laws.

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  3.  Regarding food items. The Vendor will take full responsibility for the quality and quantity of food provided at the said event.  

  • ​​Along with any claims of sickness and/or allergies resulting from foods consumed/provided to the purchaser.

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Please note: A Vendor will be required to sign an agreement with the ESC Foundation 

*NO  EXCEPTIONS

Once completed download and email to esc@esc-foundation.org

 - Backlinks -

The policy of the Earl Skip Cooper Foundation is as follows.

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 For Non-Sponsors* 

 

The policy of the Earl Skip Cooper Foundation is that any links added to our website must also have our website’s link added to the

non-sponsor’s website (a backlink), for the duration of the link their link being posted on our website. 

 

 -Exceptions to the policy are government sponsored websites- 

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 *A Sponsor is any individual or company that has given a donation of at least. 

 $5,000 or more to our organization per calendar year. 

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